The Staffing ATS With $0 Recruiter Seats.
Recruiting, onboarding, time, payroll, and invoicing in one platform. Every recruiter seat is free. You pay $6 a month only for temps who are actually working.
- $0 recruiter seats, unlimited
- $6/mo per active placement
- Free data migration
- Native gross-to-net payroll
Most agencies run on a pile of tools, priced per seat.
You pay for every login
Per-seat pricing means hiring a recruiter raises your software bill before they've placed anyone.
Five tools that don't talk
ATS here, payroll there, onboarding in a third place, and a spreadsheet holding it all together.
Hours get typed twice
Timesheets get re-keyed into payroll, then again into invoices. Every hand-off is a chance to get it wrong.
FreshStaff puts all of it in one place, and never charges for a login.
From First Call to Paid Invoice
Every step of a placement happens in FreshStaff, and each one hands its data to the next. Nothing gets typed twice.
- 1
Win the client
Map your territory, log visits, and set the client up with credit limits and a portal of their own.
How it works → - 2
Fill the order
See who's actually available, then reach every candidate at once by text or voice broadcast.
How it works → - 3
Onboard the hire
Reusable I-9, W-4, and client packets, completed on a phone or the front-desk kiosk before day one.
How it works → - 4
Track the hours
Mobile clock-in and timesheet approvals that flow straight into payroll, no re-keying.
How it works → - 5
Run payroll
Gross-to-net, multi-state withholding, direct deposit, and ACA tracking, built in.
How it works → - 6
Invoice and get paid
Bill from the same approved hours. Clients approve time and see placements in their portal.
How it works →
What Actually Costs Money on FreshStaff
$149 a month for the platform, plus $6 for each temp who's working. Three groups of people live in your account; only one is ever billed.
Your whole team
Recruiters, coordinators, sales, admins, owners. Add everyone; the bill doesn't move.
Your talent pool
Applicants, inactive candidates, and past workers. Build the database as deep as you like.
Active placements
A temp with a pay stub, logged hours, or an active job order this billing cycle.
How Much Does a Staffing ATS Cost? A Real-World Comparison
An agency with 10 internal team seats and 50 Active Placements. Competitor figures are estimates from published per-seat pricing.
Bullhorn stack
~$1,800 – $2,500/mo
Avionté stack
~$1,500 – $2,200/mo
FreshStaff
$149 base + 50 × $6, 10 seats at $0
$449/mo
Estimated savings: $12,000 – $24,000 a year
Estimate your own bill
30
Your Estimated Bill
$329/mo
$149 base + 30 × $6
$0 until you place your first worker.
An Assistant That Already Knows Your Desk
Copilot reads your own clients, jobs, and placements, tells you what needs attention, and does the busywork in a click. Included at every size, not an add-on.
From Sign-Up to First Placement
No sales gauntlet, no multi-week onboarding project. Here is the whole path.
- 1
Create your workspace, free
Sign up with Google or a short form. No credit card, no setup fee, and the full platform is live the moment you finish.
- 2
Bring your data over
The migration wizard recognizes Bullhorn, Avionté, TempWorks, JobDiva, and BambooHR exports and matches any other CSV. It's included, not a paid add-on.
- 3
Run the whole agency
ATS, CRM, onboarding, payroll, invoicing, and portals are unlocked from day one. You start paying when you place your first worker.
Do the Math Before You Do Anything Else
23 calculators, templates, and checklists we built for agency owners. Use them whether or not you ever use FreshStaff.
Payroll Cash-Flow Gap Calculator
You pay temps Friday. The client pays in 45 days. Here’s how much cash that gap eats.
Open →
Bill Rate Calculator
Price the job so a “healthy markup” isn’t secretly a break-even one.
Open →
No-Show Cost Calculator
What every empty shift really costs you in lost spread, scramble time, and client patience.
Open →
Staffing Agency Name Generator
Stuck naming the agency? Mix your niche, city, and vibe into a shortlist worth checking.
Open →Straight Answers Before You Sign Up
How much does FreshStaff cost?
$149/month base plus $6/month per Active Placement. No tiers, no per-seat fees, and no add-on modules. An agency with 10 internal team seats and 50 Active Placements pays $449/month total ($149 + 50 × $6).
Do I pay per recruiter seat?
No. Internal Team Seats (every recruiter, coordinator, and admin) are unlimited and free on every plan, forever. The only variable cost is $6/month per Active Placement.
What counts as an Active Placement?
A field worker or temp who had a pay stub or direct deposit, logged hours, or was flagged Active on a job order that billing cycle. Applicants, inactive candidates, and your entire Talent Pool are always $0.
Is payroll included, or do I need a separate system?
Included. FreshStaff runs native gross-to-net payroll, multi-state tax withholding, and ACA tracking on the same platform as the ATS, so there's no third-party payroll add-on to integrate or reconcile.
Is it really free to start, and am I locked into a contract?
Yes. Free to start with no credit card, and no long-term contract. You only pay once you place your first worker, and you can cancel anytime, effective at the end of your billing cycle.
Can I move my data over from Bullhorn, Avionté, or TempWorks?
Yes. Guided migration imports your candidates, clients, and job history from Bullhorn, Avionté, TempWorks, and others, with a full migration log and a clean rollback if anything looks off. It's included, not a paid add-on.
How much does ATS software cost per recruiter?
On most staffing ATS platforms you pay per recruiter seat, typically $60 to $165 per user each month, so your bill grows every time you add a recruiter. FreshStaff charges $0 per recruiter seat. Internal Team Seats are unlimited and free, and the only variable cost is $6/month per Active Placement.
Is there a staffing ATS with no per-seat fees?
Yes. FreshStaff has no per-seat or per-recruiter fees. Every recruiter, coordinator, and admin logs in on unlimited free Internal Team Seats. You pay a $149/month base plus $6/month per Active Placement, and nothing changes on your bill when you add users.
How hard is it to switch staffing ATS platforms?
Switching is guided and 100% free. FreshStaff imports your candidates, clients, and job history from Bullhorn, Avionté, or TempWorks with field mapping, a full migration log, and a clean rollback if anything looks off. Migration is included, not a paid add-on, so most agencies are running on day one instead of after weeks of manual re-keying.
FreshStaff is built by Ed Burtle, a CISSP-certified enterprise IT and cybersecurity leader with 20+ years securing large-scale systems, including hands-on IT consulting for staffing agencies. Read more or see the full FAQ.
Ready to Stop Paying the Per-Seat Recruiter Tax?
Set up the whole platform today. Your bill starts when your first temp starts.
